The Institute of Mathematical Sciences

 

Student Information

Academic Calendar:

Each academic year is broken into two semesters. The first semester courses start in the first week of August and the courses and their assessments are over by the 31st of December. The second semester courses start in the first week of January and they (including their assessment) end by the 15th of June.

Academic program:

Graduate students at IMSc typically spend the first 3-4 semesters doing coursework in preparation for research. The assessment for each course is continuous and consists of several written assignments or problem sets. Every course will hold a final exam with a written component covering the entire course material. A course may also have a midterm exam and any other form of evaluation at the discretion of the instructor.

Although the preparatory coursework is intensive, students often begin to explore research problems on their own, using seminars, scientific meetings and the opportunity to interact with both Institute members and our many visitors as opportunities to do so. It is expected that students will identify a research supervisor whose interests match theirs most closely and investigate the possibility of working with them.

Comprehensive Exam:

Following the completion of coursework, students undergo a comprehensive exam to qualify as PhD candidates. Integrated PhD students will often have to complete an extra semester of coursework before they take the comprehensive exam. The details of the exam vary across disciplines and students should consult the respective Deans for more information.

Registration Procedure:

Students are required to choose a thesis supervisor among the institute faculty and register for their PhD by the end of the second year.

Students at IMSc are awarded degrees by the Homi Bhabha National Institute (HBNI). Students will be required to complete the appropriate form and submit it to the Dean, HBNI in the appropriate subject.

Student Seminars:

Students are encouraged to to give a seminar on a topic of their research once every year beginning from the second year.

Monitoring/Doctoral Committee:

A monitoring committee is set up for students once he/she joins the program. This committee consists of the Dean or Course coordinator, HBNI as well as faculty members chosen from those involved in teaching during the first two semesters. Once the student chooses his/her supervisor, the monitoring committee is replaced by a doctoral committee appointed by the Dean, HBNI together with the prospective adviser. The monitoring committee will evaluate the progress of the students at least once every semester. Every student, once he/she enters the PhD program is evaluated once every 6 months by the Doctoral Committee.

Computer Usage and Accounts:

To get an account on the IMSc system, contact the System Administrators 1. Mr. Anthony Vinoth S, SO ‘E’ (Systems) 2. Mr. Unguturu Nagamalleswara Rao, SO ‘C’ (Systems) with the appropriate form which can be obtained from office.

Library:

The Institute has a well stocked computerized library. It is recognized by the National Board of Higher Mathematics (NBHM) as a Regional Center for the southern region.

Entry to the library outside office hours and on institute holidays is restricted to Institute members only. Members need an access control card to enter the library outside office hours and on Institute holidays. Please contact the library with the appropriate form to get your card.

Information on all the books and journals in the library is available online. The home page also allows you to access and search the library catalogue. Students can check out books using their ID card.

Office Allotment:

All students will be provided office space for 5 years. As offices become available, they will be made available to students on the basis of seniority which is allotted at the start of the first year.

Fellowship:

The Fellowship is offered initially for a period of one year under the “Doctoral Programme” of the Institute for I.PhD or PhD students.

The fellowship is renewable for another year based on the performance of the student admitted to the Integrated PhD (I.PhD) Programme in course work and project work before he/she is awarded M.Sc Degree. They are encouraged to register for PhD Programme. The fellowship of students admitted for the PhD Programme will be extended for a further period of four years if the course work and project work in preparation for research is found satisfactory. The Research Scholars are entitled for the following rates of fellowship:

Consolidated Fellowship:

FELLOWSHIP FOR INTEGRATED PH. D (I.PHD) RESEARCH SCHOLARS	FELLOWSHIP FOR PHD RESEARCH SCHOLARS
1st year - Rs.25,000/-p.m. [JRF]	1st & 2nd years - Rs.37,000/- p.m. [JRF]
2nd & 3rd years - Rs.37,000/- p.m.	3rd, 4th & 5th years - Rs.42,000/- p.m. [SRF]
4th, 5th, 6th & 7th years - Rs.42,000/- p.m. [SRF]

All the students of this Institute are awarded Degrees (M.Sc/PhD) by the Homi Bhabha National Institute (HBNI), Department of Atomic Energy, Govt. Of India. On successful completion of three years, the I.PhD Students will be re-designated as Senior Research Fellows (SRFs) for next three years with enhanced fellowship of Rs.42,000/- p.m.

On successful completion of two years, the PhD Students will be re-designated as Senior Research Fellows(SRFs) for next three years with enhanced fellowship of Rs.42,000/- p.m.

The total period of fellowship is only for 7 years for Integrated PhD Research Scholars and 5 years for PhD Research Scholars.

Contingency grant:

The Research Scholars are entitled for the payment of Book Allowance (or ) Contingency Grant per annum on reimbursement basis as per the following guidelines.

JRFs – I.PhD Program:

Book Allowance : [For 1st year]

• Entitled for Book allowance of Rs.60,000/- during 1st year. This is allowed on pro-rata basis Rs.15,000/- during each quarter. Though the rate of Rs.15,000/- is earmarked for each quarter on pro-rata basis, they are entitled to carry forward the same to the next quarter of the academic year. In other words, the JRFs are eligible to claim Rs.15,000/- after a quarter (or) Rs.30,000/-, after 2 quarters (or) Rs.45,000/-, after 3 quarters (or) full amount of Rs.60,000/- during the last quarter of the year.

• The JRFs of I.PhD are entitled for Contigency Grant of Rs.60,000/- as explained above only for purchase of books and journals relevant to their academic programme.

JRFs – PhD Program:

Contingency Grant (for 5 years for Ph.D from first year / for 7 years for I.Ph.D. from 2nd year):

• Entitled for contingency grant of Rs.60,000/- p.a. during all the 5 yrs. This is allowed on pro-rata basis, they are entitled to carry forward the same to the next quarter of the academic year. In other words, the JRFs are eligible to claim Rs.15,000/- after a quarter Rs.30,000/-, after 2 quarters Rs.30,000/-, after 3 quarters (or) full amount of Rs.60,000/- during the las quarter of the year.

• They are permitted for purchase of hardware/ software items alone to spend in excess of Rs.60,000/- and claim the reimbursement in successive quarters up to the next academic year (and no further).

• Therefore the Research Scholars are advised to submit the original bills towards purchase of hardware / software. The Office will reimburse the amount in succcessive quarters (Rs.15,000/- per quarter), and keep the bills valid to allow reimbursement of excess amount from the contingency grant of succeeding academic year.

Purposes:

• Contingency Grant on reimbursement basis is entitled on submission of claim in the prescribed format with original bills for the following purposes:

  1. Purchase of books and journals relevant to their academic programmes.

  2. Purchase of software & Hardware on obtaining prior approval of the Computer Committee.

  3. Domestic travel for attending seminars and conferences held in India limited to 2nd AC train fare entitlement under the existing rules subject to production of letter of invitation and approval of participation by Director and on production of train/bus tickets.

Insitute support:

• The reimbursement of actual cost of work related travel, tuition fee, registration fee, thesis evaluation fee and any other similar fee, wherever applicable, paid by the I. PhD/PhD Research Scholars to the Universities will not be part of the book allowance/ contigency grant and would be borne by the Institute subject to receipt of recommendations of Faculty concerned guide/approval of co-ordinators and on production of original bills along with prescribed travelling allowance forms.

GENERAL:

1. The I.PhD Students are entitled for reimbursement of contingency grant for 2nd, 3rd, 4th, 5th, 6th & 7th years (6 years) on par with PhD Students as explained above.

2. The period of one year in both the cases (I.PhD & PhD) is counted on academic year basis i.e. August to July next year.

Accommodation:

All the new Research Scholars who will be joining IMSc for the respective Academic Year, will be provided with sharing hostel accommodation at our off-campus hostel availbale at DAE Nodal Centre, Pallavaram.

In case the JRFs make his / her own residential accommodation arrangements outside the Institute he/she is entitled to draw HRA as per rules for which a separate application need to be submitted to Administration Devision in the prescribed format by the JRF. HRA will be revised periodically whenever orders are issued by Department of Atomic Energy.

Things you should know:

• A SIM Card can be purchased from the shops available very close to IMSc. You will need two passport size photographs and address proof, which can be taken from the office. (Please send a email request to Mrs. R. Indra, Administrative Officer “[email protected]”).

• Most of the official circulars, assignments, lecture announcements, and course information are done through email. So try to get your IMSc email id as soon as possible.

• Library card and ID card are the same with RFID facility. Having your IMSc ID card, you can enter the library at any time. Without an ID card, entry to the library is subject to timings.

• Internet is free and unlimited. However, there is an acceptable use policy that can be found here: http://www.imsc.res.in/Computer/aup.html

• Printers are accessible to everyone. You can print out lecture notes, papers etc. It is advised that you don't overdo it, though!.

• You can get free stationary (notebooks, paper, stapler etc.) by asking for the same at the Purchase / despatch section (near reception of Main Building) by submitting an indent in the prescribed format.

• A table “where to go for help / assistance” is enclosed for the benefit of new JRFs.

General:

• The Integrated PhD/ PhD Research Scholars must be a full time Research Scholars at the Institute. The research scholars shall be required to submit to the Director or faculty co- ordinator/ faculty guide concerned periodical reports on progress of his/ her academic research work.

• At the time of joining the Institute, the JRF shall furnish an undertaking that he / she will withdraw all the applications so far submitted by him/ her for employment/fellowship/research assignment etc. elsewhere and shall not apply without prior permission of the Director for employment /fellowship /research assignment elsewhere during the tenure of his / her fellowship.

• No Research Scholar shall discontinue his/ her fellowship prior to the completion of the tenure, without the prior approval of the Director. A fellowship award shall ordinarily terminate on the date the normal tenure of the fellowship expires. However, the tenure of the fellowship may be terminated by the Director at any time prior to the completion of the tenure, without assigning any reasons therefore.

• In respect of matters not covered by the above rules, the decision of the Director shall be final and binding.

• The research scholars who desires to leave the Institute should submit their resignation two months in advance from the proposed date of relief to the Director through the faculty guide for acceptance of the resignation. They should indicate the probable date of their relief. Such research scholars are expected to be in the Institute on the day of relief and the research scholars will be relieved only on the working days.

GUEST HOUSE CANTEEN INFORMATION :

CATERING SERVICES :

The Institute Guest House Canteen offers the following catering services :-

SL.NO	SERVICE	TIMINGS	COUNTER DETAILS
1	Breakfast	7.30 hrs to 10.00 hrs	Only at Guest House Canteen
2	Lunch	13.00 hrs to 14.15 hrs	Guest House Canteen
3	Evening Tea / Coffee (only all the days)	17.00 hrs to 18.00 hrs	Only at Guest House Canteen
4	Dinner	19.30 hrs to 21.00 hrs	Only at Guest House Canteen
5	Coffee Pantry (Tea/Coffee section)	11.00 hrs to 12.00 hrs & 15.00 hrs to 16.00 hrs (on all the working days)	Coffee Pantry, 4th floor, New Institute Building.

IMSc Mess Guidelines:

Members who want to utilize the IMSc Mess facilities need to deposit in advance the following as per their choice:

Vegetarian Meals (if required all the items including coffee/tea)	Rs.4500/-
Non-Vegetarian Meals (if required all the items including coffee/tea)	Rs.5500/-
Only basic menu during breakfast/lunch/dinner/coffee/tea	Rs.2500/-
For Coffee/Tea alone	Rs.1000/-

THE ABOVE DEPOSITS ARE REFUNDABLE. There is no deadline for making the initial payment and it can be done anytime.

The charges towards consumption of food items every day, will be deducted from the above deposit under intimation to the individual through email, during the respective month.

In the beginning of the following month, the amount that has been deducted previous month only needs to be paid towards the deposit so that the whole amount of deposit made initially will get resumed. In this regard, the IMSc Mess Office will send a mail to the individual about the difference to be paid and the payment is to be made on or before 5th of every month.

The following are the account detailes to pay the deposit amount in advance through bank transfer.

Name of the Account : IMSc MESS
Name of the Bank : Bank of India
Name of the Branch : Adyar
Savings Bank Account No : 801010110010968
IFS Code No : BKID0008010

After effecting the transfer, the transaction details (screenshot) should be sent to [email protected] with name and designation. An account will be created for the user once payment is confirmed with bank statement.

When a member wants to discontinue utilizing the catering facilities, he/she may send a mail to the above email id, upon receipt of which, the deposit money available in his/her account will be refunded.

Contact person: Shri R. Krishna Balaji – Mob: 9944705748

Leave Rules

IPhD / PhD Students are entitled for the following kinds of leave subject to prior recmmedndations / approval from the faculty co-ordinator / faculty guide concerned. The approval need to be sought through the prescribed application. A Student who plans to be absent from the Insitute due to travel or for any ohter personal reasons ust submit a leaveapplicationin advance to the Approval Faculty Co-ordinatiors and obtain approval before procedding on leave as follows:

Casual Leave (they are entitled for about 15 days - per each calendar year & may vary year by year - Through application or email).

Approval Faculty Co-ordinators

Prof. Satyavani Vemparala – Physics.

Prof. Sanoli Gun – Mathematics.

Prof. Saket Saurabh – TCS.

Prof.Areejit Samal – Comp.Bio.

Paid Leave (they are entitled for 30 days per each calendar year in addition to casual leave – Saturdays, Sundays & any intervening holidays falling during each spell of paid leave will be counted as part of leave only through duly filled in application) in case of this leave the JRFs must submit a Joining Report in the prescribed form after completion of the leave period without fail.

Medical Facilities

The JRFs are entitled to become members of the Contributory Health Services Scheme [CHSS] of the Department of Atomic Energy on compulsory basis on par with all regular staff members and PDFs of the Institute. However, the medical facilities to JRFs/ SRFs are applicable to self only and not applicable for family members.

Beneficiaries of the Scheme shall not be entitled to claim reimbursement under Central Services (Medical Attendance) Rules 1944, or any other scheme/ through non-listed hospitals for treatment availed of under the modern systems of medicine.

The medical consultation services are rendered by the Medical Officers of Department of Atomic Energy Hospital, Kalpakkam as detailed below:

 

DAE Clinic	Existing Timing (as per January, 2026 schedule)	New Timing	Working Days	Visiting Consultants/DAE Medical Officer
Pallavaram	-	11.00 hrs to 17.00 hrs	Monday & Friday	Visiting Consultant
	10.00 hrs to 15.00 hrs	10.00 hrs to 15.00 hrs	Tuesday	DAE Medical Officers
	10.00 hrs to 15.00 hrs	12.30 hrs to 18.30 hrs	Saturday	Visiting Consultant
IMSc	14.00 hrs to 16.00 hrs	14.00 hrs to 16.00 hrs	Monday & Friday	Visiting Consultant
	10.00 hrs to 15.00 hrs	11.00 hrs to 17.00 hrs	Wednesday	Visiting Consultant
	-	10.00 hrs to 15.00 hrs	Alternative Thursday	DAE Medical Officers (Physician)
	10.00 hrs to 15.00 hrs	12.30 hrs to 18.30 hrs	Saturday*	Visiting Consultant

* Except Second Saturday.

Appointments can be booked online using online hospital appointment system (https://chss.igcar.gov.in/).

The doctors would give medical advice to reporting Research Scholars who are Members of CHS Scheme. The medicines prescribed by the Doctors, can be obtained from any Pharmacy and a claim in the prescribed format available on IMSc web-site under downloadable forms under INTRANET, may be submitted for reimbursement along with original bills and receipts and copy of prescription. The Medical officer also, if necessary, issues referral letters to undergo inpatient / outpatient treatments in the listed Hospitals and lab tests in the approved laboratories as per rules. No consultation fees payable to the Medical Officer.

It may be noted, until CHSS medical card is issued, in case of any emergency JRFs are allowed to get out patient treatment at a nearby hospital called 'Voluntary Health Services (VHS) by obtaining a letter from Administration. However, after getting the CHSS medical card, getting treatment at VHS is not possible and JRFs have to follow CHSS guidelines and go only to empanelled hospitals even on emergency.

Other Facilities

The Institute provides several recreational facilities, including a well-equipped gym, yoga room, table tennis room, tennis and badminton courts, a small soccer/cricket ground, a movie club and a cultural association.

Mechanism for Students' Grievances Redressal

The Institute has created a mechanism for redressal of students' grievances related to academic and non-academic matters, such as assessment, victimization, attendance, conducting of examinations, harassment by co-students or faculty etc. For this purpose there are two Committees functioning in the Institute viz, (i) Internal Complaints Committee (Gender Bias Redressal) headed by Dr. Sushmita Venugopalan, Reader “F” and (ii) Grievance Redressal Committee headed by Prof. Meena Mahajan, Prof “H” to deal with the grievances of the students.

 

Director’s Advisory Committees 2025-26

 

1 ANNUAL REPORT COMMITTEE (annrep-com@imsc)

Chair Person: Dr. C Ramya

Dr. Sandeep Choubey

Dr. Ajit C Balram

Dr. Rahul Gupta

Dr. Arnab Pal

Mr. Maruthu Pandiyan, Scientific Officer (Library)

2 ALUMNI COMMITTEE (alumni-com@imsc)

Chair Person: Dr. V.S. Nemani

Dr. S Sundar

Mr. Maruthu Pandiyan, Scientific Officer (Library)

Mr. Nagamalleswara Rao, Scientific Officer (Systems)

3 COMPUTER, MEDIA & WEB COMMITTEE (ccm@imsc)

[Effective 1st Feb 2026]*

Chair Person: Dr. Rahul Siddharthan

Dr. Pinaki Chaudhuri

Dr. Vani Vemparala

Dr. Sanoli Gun

Dr. Dhiraj Kumar Hazra

Dr. Saket Saurabh

Dr. Padmanath Madanagopalan

Mr. Nagamalleswara Rao, Scientific Officer (Systems)

One student representative (Ishitva Gupta)

4 EVENTS/OUTREACH COMMITTEE (osm-com@imsc)

(Outreach, Social Media, National Science day,Institute Seminar Day, Open day, and Science at the Sabha committee)

Chair Person: Dr. Sitabhra Sinha

Dr. Padmanath Madanagopalan

Dr. Areejit Samal

Dr. Sushmita Venugopalan

Dr. Dhiraj Hazra

Dr. Varuni Prabhakar, Project Scientific Officer

5 INTERNAL COMPLAINTS COMMITTEE (GENDER BIAS REDRESSAL) (icc-com@imsc)

Chair Person: Dr. Sanoli Gun

Dr. Sibasish Ghosh

Dr. Sushmita Gupta

Mrs. Vinayalatha S, Registrar

Mrs. R. Indra, Admn. Officer

One External Member

One student representative (Kalyani Murali)

6 GRIEVANCE REDRESSAL COMMITTEE (grc-com@imsc)

Chair Person: Dr. Sanatan Digal

Dr. Meena Mahajan

Dr. Roji Pius

Dr. Vikram Sharma

Dr. Rajesh Ravindran

Dr. Sushmita Venugopalan

7 GUEST HOUSE/CATERING ADVISORY COMMITTEE (guesthouse-com@imsc)

Chair Person: Dr. Sanoli Gun

Dr. Shrihari Gopalakrishna

Dr. Rahul Gupta

Dr. Syed R. Hasan

Mrs. Vinayalatha S, Registrar

One student representative (Sayanjit Banerjee)

8 HBNI COORDINATORS COMMITTEE

Dr. Vikram Sharma - Dean, Student Affairs

Dr. Shrihari Gopalakrishna - Dean, Physical Sciences

Dr. Anirban Mukhopadhyay - Dean, Mathematical Sciences

Dr. Sitabhra Sinha- Dean, Life Sciences

9 RESEARCH SCHOLARS AFFAIRS COMMITTEE

(Also to serve as the Anti-Ragging Committee & Hostel Faculty Counselor Committee)

Chair Person – Dr. Anup B Dixit

Dr. Samya Kumar Ray

Dr. Prakash Saivasan

Dr. Debayan Chakraborty

Dr. Sushmita Gupta

Ms. Ananta Dutta [Student representative]

10 LIBRARY COMMITTEE (library-com@imsc)

Chair Person- Dr. Sitabhra Sinha

Dr. Vani Vemparala

Dr. Prakash Saivasan

Dr. C. Ramya

Dr. Shrihari Gopalakrishna

Mr. Maruthu Pandiyan, Scientific Officer (Library)

One student representative (Hitesh Wankhede)

11 OFFICIAL LANGUAGE IMPLEMENTATION COMMITTEE (hindi-com@imsc)

Chaired by Director IMSc

Dr. Dishant M. Pancholi

Dr. Syed R Hassan

Dr. Sandeep Choubey

Mrs. Vinayalatha S, Registrar

One student representative (Rahul Nayak)

12 RIGHT TO INFORMATION ACT (RTI)

Dr. Rahul Siddharthan - Appellate Authority

Mrs. Vinayalatha S, Registrar - Public Information Officer

Mrs. R. Indra – Assistant Public Information Officer

13 COMMITTE FOR SPACE PLANNING, ALLOCATION, AND INFRASTRUCTURE (space-com@imsc)

Chair Person- Dr. Saket Saurabh

Dr. Samya Kumar Ray

Dr. Dhiraj Kumar Hazra

Dr. Areejit Samal

Mrs. Vinayalatha S, Registrar

Mr. M. Sundar, Scientific Officer (Civil)

Scientific Officer (Electrical)

14 TENDER COMMITTEE (tender-com@imsc)

Dr. V.S. Nemani

Dr. Sanatan Digal

Dr. Manjari Bagchi

Dr. Dishant M. Pancholi

15 SPORTS/GYM COMMITTEE (sports-com@imsc)

Chair Person- Dr. Debayan Chakraborty

Dr. Prakash Saivasan

Dr. S. Sundar

Dr. Rahul Gupta

Student members: Four representatives (Rahul Das, Ishitva Gupta, Pradeep Singh

Shekhawat and Suraj Rajendra Kulkarni)

16 GROUP COORDINATORS

(Group Convenors/ Approval Coordinators/ PDF Selection Coordinators)

Physics- Dr. Vani Vemparala

[HEP- Dr. Roji Pius / LEP- Dr. Ajit C. Balram]

Maths- Dr. Sanoli Gun

TCS - Dr. Saket Saurabh

CB - Dr Areejit Samal

17 SUMMER RESEARCH PROGRAMME

Dr. V. S. Nemani - Physics

Dr. Anup Dixit - Maths

Dr. Sushmita Gupta - TCS

Dr. Sandeep Choubey- CB

18 ASSOCIATESHIP PROGRAMME

Chair Person-Dr. V.S. Nemani

Dr. Sibasish Ghosh and Dr. Ajit Balram – Physics

Dr. Dishant Pancholi and Dr. S. Sundar – Maths

Dr. Prakash Saivasan - TCS

Dr. Sitabhra Sinha - CB

19 ACADEMIC COORDINATORS

Dr. Vani Vemparala – Physics

Dr. Samya Kumar Ray – Maths

Dr. Vikram Sharma – TCS

Dr. Areejit Samal – CB

20 JEST/NBHM/ JGEEBILS COORDINATORS

Dr. Debayan Chakraborty & Dr. Shankha Banerjee – Physics

Dr. Samya Kumar Ray & Dr. Viswanath S – Maths (NBHM)

Dr. Ramya C & Dr. Saket Saurabh – TCS

Dr. Areejit Samal – CB (JGEEBILS)

21 MEDICAL COMMITTEE (medical-com@imsc)

Chair Person: Dr. Sibasish Ghosh

Dr. Saket Saurabh

Dr. Syed R. Hassan

Dr. Manjari Bagchi

Mrs. Vinayalatha S, Registrar

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THE INSTITUTE OF MATHEMATICAL SCIENCES

CHENNAI

Rules Governing Post Doctoral Fellowships (PDF)

 

1. The minimum qualification for a PDF should be a doctorate degree or its equivalent.

2. PDF position may be tenable for one year with the possibility of renewal for second year.

3. The Fellowship amount for PDF shall be decided by the Executive Council of the Institute from time to time, based on the orders issued by the Department of Atomic Energy, Government of India.

4. The award of PDF does not imply any assurance or guarantee for subsequent extension (or) employment in the Institute.

5. PDF must work as a full time research scientist at the Institute.

6. A Fellowship award shall ordinarily terminate on the date the normal tenure of the Fellowship expires. However, the tenure of the Fellowship may be terminated by the Director at any time prior to the completion of the tenure, without assigning any reasons therefor.

 

[I] Rates of Fellowship:

a) Rs. 58,000/- for PDF with the Ph.D. degree.

b) Rs. 61,000/- for PDF with the Ph.D. degree with one year experience.

c) Rs. 67,000/- for PDF with the Ph.D. degree with two or more years experience.

Note: Student who have submitted thesis and awaiting Ph.D. degree will be paid a fellowship @ Rs. 42,000/- plus applicable HRA.

[II] Entitlement of allowances:

Post Doctoral Fellows are not entitled for any other allowances except monthly House Rent Allowances (HRA) at the applicable rates on fellowship since own arrangements are to be made by the PDF.

 

[III] Medical Facilities:

PDFs are eligible for medical assistance for self only as per rules of the Institute on becoming member of the Contributory Health Services Scheme (CHSS) of the Department of Atomic Energy by filling the prescribed form as admissible to regular staff members of the Institute. However, the benefits of the scheme will not be extended to the family members under any circumstances.

Under this scheme, a Medical Officer from the DAE Hospital, Kalpakkam, or an appointed Visiting Consultant conducts regular consultations at the Institute. Schedule updates are notified periodically. The Medical Officer renders medical consultation, prescribes medicines & issue referral letters to the listed approved hospitals in the Chennai city if so required. The expenses incurred towards purchase of medicines and lab tests prescribed by the Medical officer will be reimbursed on submission of a medical claim in the prescribed format alongwith original bills and original prescription. The Hospital bills of listed approved Hospitals where medical facilities are availed through a referral letter issued by the Medical Officer of DAE Hospital will be settled by the Institute directly.

 

[IV] Entitled Leave for PDFs:

• 30 days paid leave per calender year in addition to Casual Leave as per rules of the Institute. Saturdays, Sundays or any holidays falling during a period of paid leave of absence, will be considered as part of the period of paid leave.

• Participation in any academic activity in India (or) abroad with the approval from the competent authority on submission of invitation received will be treated as away on official duty.

• 180 days of Maternity Leave for female PDFs during pregnancy as per Govt. of India rules.

• Any balance of paid leave or casual leave at the end of calender year cannot be carried over to the next year.

• PDFs who join in the middle of the year are entitled for proportionate credit of paid leave and Casual leave for each completed month.

• A joining report need to be submitted after availing each spell of paid leave either by filling form or by sending email. Blank leave applications and joining report forms are available on the Institute intranet under the Downloadable Forms section at https://www.imsc.res.in/downloadable_forms

• While PDFs are permitted to submit leave applications for the grant of paid leave (or) casual leave directly to the Registrar, IMSc, they are supposed to obtain prior approval from the respective Approval Co-ordinators for grant of leave to go on official duty along with a copy of invitation, details of financial support for all the outside academic visits.

• In respect of matters not covered by the above rules, the decision of the Director shall be final and binding.

 

[V] Guidelines for reimbursement of Contingency Grant:

 

PDFs are entitled for reimbursement from contingency grant of Rs. 60,000/- per year (on pro-rata basis @ Rs. 15,000/- for each completed quarter with a facility to carry forward to the next quarter but not beyond one year) to cover the expenses towards the following [against submission of original bills along with duly filled in on prescribed application form].

• Purchase of books and journals relevant to their academic programme

• Purchase of Stationery

• Purchase of Computer software and hardware with the approval of the Chairman, Computer Committee.

• Mailing expenses

• Domestic travel limited to 2nd AC Train fare entitlement, registration fee and other expenses connected with participation in Seminars & Conferences subject to production of letter of invitation and approval for participation by the Approval Co-ordinators (or) Director, IMSc & on production of train / bus tickets.

Note :

1) Period of one year is counted from the date of joining.

2) PDFs are permitted for purchase of hardware/software items in excess of Rs.60,000/- p.a and claim the reimbursement in successive quarters up to the next academic year (and not further). Therefore, the PDFs are advised to submit their original bills towards purchase of hardware / software. The office will reimburse the amount in successive quarters (Rs. 15,000/- per quarter) and keep the bills valid to allow for reimbursement of excess amount from the entitled contingency grant of succeeding year.

3) The Contingency grant as above is available for PDFs only during the period of their tenure i.e. 2 years

 

[VI] Residential Acommodation:

As per the policy for allotment of accommodation of the Institute, IMSc is not in a position to provide you accommodation. However, you will be entitled for House Rent Allowance at current applicable rates on the fellowship amount, since you will be making your own arrangements for accommodation.

 

[VII] General Service Conditions of Research Scholars:

i) PDFs are not entitled for Dearness Allowance.

ii) PDFs are not entitled for bonus / LTC / retirement benefits.

 

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